A practical request-for-quotation template
Build your supplier enquiry
Fill in the details you know, generate a draft, then review it before sending it to a supplier.
This tool creates a draft in your browser. It does not submit entries or save them on the website. Copy or download the draft if you want to keep it.
Make the request specific
Name the product and include a reference link or image, material, dimensions, colours, quantity and packaging. Distinguish mandatory requirements from preferences. If several order sizes are possible, ask for separate quotations at those quantities instead of asking only for the lowest price.
Copy and adapt this enquiry
Hello, we are sourcing [product] with [material and dimensions]. Please quote for [quantities] with [packaging], delivered to [receiving location in China]. State sample cost, production lead time, domestic freight, quotation validity and how defects are handled. Please identify any requirement you cannot meet and any charge excluded from the quotation.
Review the answer before negotiating
Check that the quote refers to the right specification and quantity. Ask about any unexplained substitution, fee or schedule assumption. Save the dated quote and update it when requirements change. Compare the complete agreed scope, not only the unit price.
Next step for this order
Confirm MOQ, mixed quantities and sample conditions.
Add branding requirements to your enquiry
For a custom version, specify artwork, placement, sample approval and separate product, setup and packaging charges. Use the detailed enquiry checklist.
Specify the overseas version instead of relying on a label
A “cross-border” description is a starting point for questions. Ask the supplier to identify the exact version in its quote and confirm every requirement that matters to your destination and intended use. Keep unanswered fields marked as unconfirmed.
| Field | Request in the quotation |
|---|---|
| Product version | Model, material, dimensions, colour and included accessories |
| Electrical specification, if relevant | Rated input, frequency, plug and power supply details; photos of the actual labels |
| Instructions and labels | Required language, contents and whether the supplier supplies the agreed version |
| Packaging | Retail and transport packaging, protective materials and packed dimensions |
| Evidence for product claims | Which documents cover the exact model, who issued them and how they can be checked |
| Changes from the sample | Any substitutions or differences requiring approval before production |
For [product and quantity] intended for [destination and use], please confirm the attached specification field by field. Identify the exact model and supplied accessories, relevant electrical details, instruction language and packing arrangement. State any requirement you cannot meet. Quote any alternative as a separate version, with its own sample and cost. Please do not substitute a version without our written approval.
您好，[商品及数量]计划用于[目的地及用途]，请逐项确认附件中的规格要求，包括具体型号、配件、适用的电气参数、说明书语言及包装方案。不能满足的项目请明确说明。替代版本请单独列出样品安排及报价，未经书面确认请勿替换。
Matching a plug or instruction language does not by itself establish suitability for sale in a destination. Resolve the applicable product requirements separately. For supplier documents, use the evidence-checking guide.
Research note, 22 September 2026: a community post about cross-border listings prompted these questions. Its claims about default specifications and savings are not treated as guarantees.